Post by grace on Jul 12, 2017 19:01:03 GMT -6
The untimely death of our beloved Kyle Maysel currently leaves the SWIFA Chairman post vacant. This vacancy creates several administrative problems for the organization that deeply concern the executive board. Kyle’s executor of estate suggested that we conduct our elections post-haste to fill the open position. Under normal circumstances we would wait until the first SWIFA tournament to resolve this problem, however, we will be following the advice of legal counsel and conducting the election as soon as possible.
To address this, we are calling for a special online meeting to fill the position of Chairman and discuss other administrative issues presently facing SWIFA.
AGENDA ITEMS:
1. Elect SWIFA Chairman- Jim Basler has indicated that he is willing to continue fulfilling his acting chair responsibilities in an official capacity as chair. If anyone else is interested, they must submit their name and relationship to SWIFA in writing to graceatbayarea@gmail.com within 3 days of the election (07/19/17). Please note: This position carries an extreme level of responsibility and will intrude upon a great deal of one’s personal time. We do not advise full time students apply for candidacy to this position given their educational and/or career responsibilities. In short, we are looking for someone to hold this position longer than the average academic career of a typical college student in this state.
2. Vice Chairman position (If necessary). Mr. Oscar Barerra and Mr. Joseph Blount have both indicated interest in this position. If anyone else is interested, they must submit their candidacy in writing to Grace Buchanan within 3 days of the election. As with the Chair position, the Vice Chair position will also require a great deal of energy and sacrifice of one’s personal time.
3. Student Liaison Position- The officers have been discussing the possibility of adding a NEW Executive Board Position - Student Liaison. It is the opinion of the Executive Board that students participating within SWIFA should have the ability to provide input and help lead our organization. SWIFA is here for YOU! This position would be ideal for students who wish to become more involved in the administration of the organization while continuing to focus on their academic studies. This position will be responsible for fostering communication between member clubs and the board itself. Further, this position will also assist in the organization of SWIFA tournaments.
If this position is created, elections for this position will be held BRIEFLY at SWIFA 1. If you are interested in this position, you must submit your candidacy to the board
As there is a possibility of several votes for officer positions, we request candidates submit a short CV and biography about themselves. (Please keep it brief) For your candidacy to be considered, you must be present at this meeting. Please consider carefully the responsibility and time commitment(s) before submitting your name for consideration to any position available. Candidates are expected to hold a functional and working knowledge of the USA Fencing Rulebook and Operations manual, as well as an understanding of SWIFA’s rules and operations manual.
Votes by proxy are NOT allowed. Please refer to SWIFA bylaws Article 5, Section 6, Sub-Section A, and B for procedure.
4. SWIFA 2 (2016). UNT has indicated via email that they went over budget by $582.77. While SWIFA is in possession of discretionary funding to cover minor budget mishaps, this amount will require the attention of the board as well as general membership. UNT is hereby requested, and required, to itemize how much was spent on each official.
Attached is the breakdown of expenses for the SWIFA II tournament (UNT):
- Gopher – Deluxe Vinyl Floor Tape: $67.74
- Custodial - $46.00
- Corner Bakery - $140
- Staff wages (23.3 hrs) - $281.03
- Officials (11 officials)- $1,148
Total: $1,682.77
THE MEETING IS SET FOR JULY 22nd at 3pm. YOUR CAMPUS RECREATION DEPARTMENTS WILL BE NOTIFIED TO ENSURE YOU ARE AWARE OF THIS MEETING. The meeting will be held online using a program called, “Discord”. You will be asked to create an account. There is no cost to create one and the service is entirely free. If you do not have access to an internet connection, arrangements can/will be made for you to join via phone.
The following link will grant you access to “Discord” via your web browser:
discord.gg/qYG8F7A
Sincerely,
SWIFA Executive Board
To address this, we are calling for a special online meeting to fill the position of Chairman and discuss other administrative issues presently facing SWIFA.
AGENDA ITEMS:
1. Elect SWIFA Chairman- Jim Basler has indicated that he is willing to continue fulfilling his acting chair responsibilities in an official capacity as chair. If anyone else is interested, they must submit their name and relationship to SWIFA in writing to graceatbayarea@gmail.com within 3 days of the election (07/19/17). Please note: This position carries an extreme level of responsibility and will intrude upon a great deal of one’s personal time. We do not advise full time students apply for candidacy to this position given their educational and/or career responsibilities. In short, we are looking for someone to hold this position longer than the average academic career of a typical college student in this state.
2. Vice Chairman position (If necessary). Mr. Oscar Barerra and Mr. Joseph Blount have both indicated interest in this position. If anyone else is interested, they must submit their candidacy in writing to Grace Buchanan within 3 days of the election. As with the Chair position, the Vice Chair position will also require a great deal of energy and sacrifice of one’s personal time.
3. Student Liaison Position- The officers have been discussing the possibility of adding a NEW Executive Board Position - Student Liaison. It is the opinion of the Executive Board that students participating within SWIFA should have the ability to provide input and help lead our organization. SWIFA is here for YOU! This position would be ideal for students who wish to become more involved in the administration of the organization while continuing to focus on their academic studies. This position will be responsible for fostering communication between member clubs and the board itself. Further, this position will also assist in the organization of SWIFA tournaments.
If this position is created, elections for this position will be held BRIEFLY at SWIFA 1. If you are interested in this position, you must submit your candidacy to the board
As there is a possibility of several votes for officer positions, we request candidates submit a short CV and biography about themselves. (Please keep it brief) For your candidacy to be considered, you must be present at this meeting. Please consider carefully the responsibility and time commitment(s) before submitting your name for consideration to any position available. Candidates are expected to hold a functional and working knowledge of the USA Fencing Rulebook and Operations manual, as well as an understanding of SWIFA’s rules and operations manual.
Votes by proxy are NOT allowed. Please refer to SWIFA bylaws Article 5, Section 6, Sub-Section A, and B for procedure.
4. SWIFA 2 (2016). UNT has indicated via email that they went over budget by $582.77. While SWIFA is in possession of discretionary funding to cover minor budget mishaps, this amount will require the attention of the board as well as general membership. UNT is hereby requested, and required, to itemize how much was spent on each official.
Attached is the breakdown of expenses for the SWIFA II tournament (UNT):
- Gopher – Deluxe Vinyl Floor Tape: $67.74
- Custodial - $46.00
- Corner Bakery - $140
- Staff wages (23.3 hrs) - $281.03
- Officials (11 officials)- $1,148
Total: $1,682.77
THE MEETING IS SET FOR JULY 22nd at 3pm. YOUR CAMPUS RECREATION DEPARTMENTS WILL BE NOTIFIED TO ENSURE YOU ARE AWARE OF THIS MEETING. The meeting will be held online using a program called, “Discord”. You will be asked to create an account. There is no cost to create one and the service is entirely free. If you do not have access to an internet connection, arrangements can/will be made for you to join via phone.
The following link will grant you access to “Discord” via your web browser:
discord.gg/qYG8F7A
Sincerely,
SWIFA Executive Board