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Post by jazz007 on Jun 2, 2009 13:02:35 GMT -6
I had a request that the following be posted here for discussion and dissemination. Briefly, as long as we do it by 1 June, the Section EC may propose amendments to the SSCC Charter. If 8/12 members of the Section EC (2/3rds) approve the proposed amendments, they are sent to the 5 member divisions for ratification. If 2/3rds of those (3 1/3 has historically been treated as 4) ratify the amendments, they become part of the charter. All member divisions must then reratify the charter in its entirety by 1 September or the SSCC disappears. The names of your Section ExCom to be posted seperately, below. Several changes to the SSCC were proposed in an odd format - below is my email taking some of those changes and proposing them to the ExCom in a workable format. The email has been broken into three parts, due to its *insane* length. "Evening y'all, Man, I hate having to work late - this got preempted by dinner, and it took a *long* time to write thoroughly. However, with such good suggestions for a direction to go with the SSCC (many of which are in a holding pattern to be implemented when the revisions to the OpsManual are undertaken by the new or current Commission), I truly feel that this is the last opportunity to "redirect" the awesomeness that is the SSCC in order for it to benefit the 2009-2010 fencing season. I wish I'd had time to take more of those balls and roll with them, but I had to prioritize. To that end, I'd like the Section ExCom to review the following and approve it for submission to the member divisions for ratification - please reply with a vote of yes or a discussion of proposed modifications to these amendments. Timestamp on my servie is 2348 hours on 1 June 2009. SHORT VERSION, by request What follows is divided into two motions, either of which may pass or fail seperately without affecting the other, but neither of which can be passed only in part without careful scrutiny of how the remainder of the article will be affected, and each is followed with the driving reasoning listed below it. The first of the two proposals alters the composition and selection of the Commission in accordance with the will of the membership as expressed at our Section meeting - three voting commissioners, with one designated the head commissioner, each serving two year terms from the start of the season in which they are selected (so, if you're selected in December, you only get a year and a half, or the math stops working), and no term limit to how many times a person may be asked to continue serving. The second of the two proposals simplifies enormously the process for joining the SSCC - basically, ratify the charter and agree to sanction as USFA whichever tournament you propose, don't hose other folks' events, and you're good. It was frequently mentioned that it was darn difficult to sign on, and this should resolve that issue and allow us to truely make this a Southwest Section effort. Regards and cheers, Jaimie Secretary, Southwest Section Chair Pro-Tem, SSCC Commission"
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Post by jazz007 on Jun 2, 2009 13:03:59 GMT -6
To: Section Executive Committee
CC: SSCC Commission, SSCC AAG, Interested parties including those who declared an interest at the 2009 annual meeting of the SWS membership
Where applicable, the following abbreviations have been used and may be expanded in the actual implementation in the Charter:
SSCC - Southwest Section Circuit Cup SWS - Southwest Section of the USFA EC - Executive Committe SWS EC or SEC - Section EC AAG - Athlete Advisory Group
Proposed as of 1 June 2009, that the Executive Committee submit to the member divisions the following proposed amendments to the SSCC Charter for their ratification (to be submitted to the member divisions for ratification only upon an affirmative vote of 8 or more of the 12 voting members of the SEC):
Motion 1: That Articles 1.01-1.04 be amended as follows:
Article 1.01 The SSCC Commission shall be composed of four Commissioners, as follows: one Head Commissioner, two Vice-Commissioners, and an Athlete Commissioner; this Commission will oversee operation and management of the Southwest Sectional Circuit Cup (SSCC). All Commissioners must be at least 18 years of age when they assume office, reside within the boundaries of the Southwest Section, maintain USFA membership throughout their term of office and take office immediately upon selection by the Section Executive Committee.
Article 1.02 Three Commissioners will be selected from among the members of the Section by the Southwest Section Executive Committee.
(a) Each year by July 31st the Southwest Section Executive Committee will select to serve on the Commission the requisite number of Commissioners to fill the Commssion. Commissioners will serve two-year terms, taking office September 2nd in the year they are selected to September 1st of the end of their term unless a replacement has not been selected by the EC, in which case their term will be extended until replaced. Non-full term vacancies will be selected by the SWS EC to fill the remainder of the term of office, and there is no limit to the number of terms a Commissioner may be asked to serve. (1) The SWS EC will appoint no Commissioners the first year unless necessary to fill vacancies created after the adoption of this structure, leaving the first year’s rotation to be filled by the remaining three Commissioners from the previous structure.
(b) Each year by June 1st, the Southwest Section Executive Committee will designate the Head Commissioner for the coming season from the among three Commissioners who will have been asked to serve for that season.
(c) The composition of the SSCC Commission will reflect the geographic diversity of the Divisions that participate in the SSCC. No more than two Commissioners appointed by the Southwest Section Executive Committee may be from the same division.
(d) The fourth Commissioner will serve in an advisory capacity as a non-voting member of the Commission, and will be appointed by the Athlete Advisory Group, as below.
Article 1.03 The SSCC AAG will serve as an advisory group to the SSCC Commission, and elect one member to serve as the fourth non-voting Commissioner. The SSCC Athlete Advisory Group will be composed of athletes appointed by their respective Divisions. Each Division that has ratified the SSCC Charter for that season may appoint up to two athletes (one male and one female) to the SSCC Athlete Advisory Group. Athletes must be at least 18 year of age, reside within the boundaries of the Division by which they are appointed and maintain USFA membership throughout their term of service. The Athlete Commissioner will serve until replaced by the Athlete Advisory Group.
That article 1.04 be stricken in its entirety and the articles of the Charter be renumbered appropriately.
Reasoning: During the 2009 meeting of the SWS Membership, a desire was expressed for greater responsiveness from and flexibility in the membership of the SSCC Commission. The purpose of the proposed amendments is to shorten the commitment for those serving to prevent burnout, and to improve the responsiveness of the Commission by reducing the number of people to gain agreement with before a question can be answered or a decision reached.
(motion 2 continued below)
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Post by jazz007 on Jun 2, 2009 13:04:49 GMT -6
Motion 2: That Section II be amended to read as follows, and that Section IV be stricken in its entirety:
Article 2.01 The revised Charter of the Southwest Section Circuit Cup will take effect when ratified by 4 of the 7 member divisions of the Southwest Section. Ratification will be by majority vote of the Executive Committee of each Division.
Article 2.02 Each year, by September 1st, the Executive Committee of each division will ratify or re-ratify the Charter and so notify the Section Secretary and Head Commissioner. At least four divisions must ratify or re-ratify the Charter each year in order to continue the SSCC. Divisions ratifying the SSCC charter each year agree to grant sanction as official USFA events the proposed SSCC events within their jurisdiction and designate representatives to the Athlete Advisory Group. Failure of a division to ratify the Charter or sanction as USFA a proposed SSCC event within its jurisdiction will be equivalent to withdrawing from the SSCC for that season. An incoming division EC may reverse the decision of its predecessors so long as the reversal is made by 1 September.
Article 2.03 In order to join the SSCC for any future fencing season, a Southwest Section member division must ratify the Charter in its then-current incarnation by September 1st of the desired season of participation. It is recommended that a division ratify the charter as early as possible to ensure that it may take an active role in the planning process.
Reasoning: It just shouldn’t be difficult to join the SSCC – for any given year, a division should be able to hop on board, and the deadline must be late enough that an incoming Division EC may elect to participate or not. Section IV regarding a Division’s application for membership is rendered moot by this proposed wording.
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Post by jazz007 on Jun 2, 2009 13:10:29 GMT -6
The members of your currently serving (not newly elected) Section ExCom are as follows, taken verbatim from an email I sent to a whole ton of folk: "The current composition of the EC is as follows: Chair, SWS - Andrew Lambdin-Abraham Vice-Chair - Mike Ross Secretary - Jaimie Ailshire Treasurer - Carolyn Gresham-Fiegel BoD Representative - David Sierra Chair, South Texas Division - Oscar Barrera Chair, North Texas Division - Jeff Crowe Chair, Gulf Coast Division - Louise Lepie Chair, Ark-La-Miss Division - Scott Harkey Chair, Oklahoma Division - Bob Fiegel Chair, Border Texas - do not know for sure but I believe - Bill Towry Chair, Louisiana Division - also don't know, and don't have a clue. After August 1st, 2009, the composition of the EC will be as follows: Chair, SWS - Alan Curry Vice-Chair - Amgad Badawi Secretary - Christine Tadlock Treasurer - Carolyn Gresham-Fiegel BoD Representative - August Skopik plus the Chairs of the 7 divisions. I do not have the results of the various division elections; I believe most of them stood as above, but Christine will likely be inquiring about that in the near future " This has changed, I have since received speculation on and/or the results of several division elections for the 09-10 season. PLEASE post corrections if I have been misinformed (or just guessed wrong!): Chair, South Texas - Oscar Barrerra Chair, Gulf Coast - Louise Lepie Chair, ALM - Scott Harkey Chair, Louisiana - Krista Fontentont Chair, North Texas - Jeff Crowe Chair, Oklahoma - Bob Fiegel Chair, Border Texas - Mark Baker
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Post by Aldo N on Jun 2, 2009 17:41:03 GMT -6
Thank you for posting this. It is nice for those of us in the hinterlands to get a glimpse of machine in action.
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Post by jazz007 on Jun 2, 2009 18:20:51 GMT -6
Well, we'll see how well the machine works. Changes were discussed at the meeting of the membership, but no one authored any until May 31st (they're due on the1st of June). Now they're in the hands of the section ExCom, and agreement may not come in time to do anything about it. We may be stuck with the current structure for a little bit longer.
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Post by fox on Jun 3, 2009 7:16:31 GMT -6
You may be right.
Granted, it may also be the case that most of those who visit this forum won't even care.
Still, most of us never learn what goes on within the leadership ship of our respective divisions and sections, or even the USFA (the last being a bit better of late).
It is nice just to be kept within the loop.
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nemo
Blademaster
mobilis in mobili
Posts: 729
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Post by nemo on Jun 3, 2009 10:35:32 GMT -6
I second what fox said.
JEC is good about posts on the vet circuit. Longblade and some others were pretty good keeping us up to date on SWIFA matters.
Other than that, its been pretty thin.
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Post by jazz007 on Jun 15, 2009 21:50:56 GMT -6
After a *very* long debate, I sent the following email to the current Section executive committe:
Evening y'all,
Took less time than I expected.
I would consider it a kindness to have replies by Wednesday evening, as that is the next I will have free to tally and send out results. You may reply directly to me or reply to all - it is my intent to treat this as a roll-call vote, so your vote will become public. My day gets easier if you will cast votes in the same or similar format to mine listed here. As a reminder, 8 of 12 folks on this list must vote YES before the amendments may be sent to the current 5 member divisions for ratification. 4 of those 5 divisions will have to ratify the amendments for them to become part of the charter. Then before the start of next season, the various divisions will have the opportunity to ratify the charter in order to participate.
A "Yes" vote indicates that you accept the motion as it is stated below. A "No" vote indicates that you reject the motion as stated below.
In the interests of time and as the one making the motion, I accepted all of the suggested changes as seconded and you will find them implemented below in bold - they're good suggestions, especially since the whole thing is in the nature of a compromise. Please note that the motions are independent of one another and can pass or fail seperately, but a motion must pass as a whole or not at all (or it would do really strange things to the circuit, I promise).
I vote:
Motion 1: Yes Motion 2: Yes
Look forward to hearing from you, Jaimie
--------Begin Proposals-----------------
Proposed as of 1 June 2009, that the Executive Committee submit to the member divisions the following proposed amendments to the SSCC Charter for their ratification:
Motion 1: That Articles 1.01-1.04 be amended as follows:
Article 1.01 The SSCC Commission shall be composed of four Commissioners, as follows: one Head Commissioner, two Vice-Commissioners, and an Athlete Commissioner; this Commission will oversee operation and management of the Southwest Sectional Circuit Cup (SSCC). All Commissioners must be at least 18 years of age when they assume office, reside within the boundaries of the Southwest Section, maintain USFA membership throughout their term of office and take office immediately upon selection by the Section Executive Committee.
Article 1.02 Three Commissioners will be selected from among the members of the Section by the Southwest Section Executive Committee.
(a) Each year by July 31st the Southwest Section Executive Committee will select to serve on the Commission the requisite number of Commissioners to fill the Commssion. Commissioners will serve two-year terms, taking office September 2nd in the year they are selected to September 1st of the end of their term unless a replacement has not been selected by the EC, in which case their term will be extended until replaced. Non-full term vacancies will be selected by the SWS EC to fill the remainder of the term of office, and there is no limit to the number of terms a Commissioner may be asked to serve.
(1) The SWS EC will appoint no Commissioners the first year unless necessary to fill vacancies created after the adoption of this structure, leaving the first year’s rotation to be filled by the remaining three Commissioners from the previous structure.
(b) Each year by June 1st, the three Commissioners who will have been asked to serve for that season shall designate the Head Commissioner for the coming season from the among themselves.
(c) The composition of the SSCC Commission will reflect the geographic diversity of the Divisions that participate in the SSCC. No two Commissioners serving on the Commission at any given time may be from the same division.
(d) The fourth Commissioner will be appointed by the Athlete Advisory Group, as below, and will serve as the fourth voting member of the SSCC Commission.
Article 1.03 The SSCC AAG will serve as an advisory group to the SSCC Commission, and elect one of their number to serve as the fourth voting Commissioner. The SSCC Athlete Advisory Group will be composed of athletes appointed by their respective Divisions. Each Division that has ratified the SSCC Charter for that season may appoint up to two athletes (one male and one female) to the SSCC Athlete Advisory Group. Athletes must be at least 18 year of age, reside within the boundaries of the Division by which they are appointed and maintain USFA membership throughout their term of service. The Athlete Commissioner will serve until replaced by the Athlete Advisory Group.
That article 1.04 be stricken in its entirety and the articles of the Charter be renumbered appropriately.
That articles 1.05 and 1.06 concerning the resignation of commissioners and their inability to receive compensation other than reimbursement be renumbered 1.04 and 1.05 respectively and stand as established in the current charter.
Motion 2: That Section II be amended to read as follows, and that Section IV be stricken in its entirety and the Charter renumbered as appropriate:
Article 2.01 The revised Charter of the Southwest Section Circuit Cup will take effect when ratified by 4 of the 7 member divisions of the Southwest Section. Ratification will be by majority vote of the Executive Committee of each Division.
Article 2.02 Each year, by September 1st, the Executive Committee of each division will ratify or re-ratify the Charter and so notify the Section Secretary and Head Commissioner. At least four divisions must ratify or re-ratify the Charter each year in order to continue the SSCC. Divisions ratifying the SSCC charter each year agree to grant sanction as official USFA events the proposed SSCC events within their jurisdiction and designate representatives to the Athlete Advisory Group. Failure of a division to ratify the Charter or sanction as USFA a proposed SSCC event within its jurisdiction will be equivalent to withdrawing from the SSCC for that season. An incoming division EC may reverse the decision of its predecessors so long as the reversal is made by 1 September.
Article 2.03 In order to join the SSCC for any future fencing season, a Southwest Section member division must ratify the Charter in its then-current incarnation by September 1st of the desired season of participation. It is recommended that a division ratify the charter as early as possible to ensure that it may take an active role in the planning process.
--------End proposals -------------------------
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