Post by schlager7 on May 6, 2010 23:20:01 GMT -6
I apologize for this extremely long post, but there is a lot of information to get out....
The North Texas Division Annual Meeting will be held at Fencing Institute of Texas at 5 PM on Saturday, May 29th. (This is not the Calendar meeting. That meeting will be held in early August. The August meeting is when we set the fencing schedule for the upcoming year.) There are three major sections below:
1. Information about USFA proposed Bylaws change and the eventual dissolution of Sections and Divisions
2. Agenda for the Annual Meeting
3. Nominations for Division Executive Committee and Officers (Division Bylaw information about each office follows)
___________________________________________________________
1. Everyone should read the proposed USFA Bylaws posted on the USFA website. Should those Bylaws pass (and we have no reason to suspect that they won't), the Board of Directors position will no longer be chosen by the Section. Elections will fall to the members with each member in attendance at an annual meeting having a vote, vice the current system of Representatives to the Congress.
Sections may continue to exist, but with essentially no purpose. For those of you who are not aware, plans are to change the qualification paths to JO's and Summer Nationals drastically. For Division I-A (currently a Sectional qualifier) and Veterans, the qualification path will be through the Regional Open Circuit (ROC's) and NAC's (Vets). Junior/U19 and Cadet/U16 will become NAC's. If this all transitions well, look for Division 2 and Division 3 qualification paths through ROCs and Youth 14 qualification paths through Super RYC's and NAC's the following year. Thus transitioning to a point when there will be no more need for Sections and Divisions.
___________________________________________________________
2. If you have an item you would like on the Agenda for the Annual Meeting, please contact Brenda Waddoups before May 26th: waddoups@airmail.net
ANNUAL MEETING OF NORTH TEXAS DIVISION
PROPOSED AGENDA
Call to Order
Call for Quorum
Officer Reports:
Treasurer
Secretary
Vice Chair
Junior Olympic Qualifier
Summer National Qualifier
Division Equipment
Referee Development
Old Business
Dallas NAC, March 2010
Wang Scholarship (open to any fencer going to college!)
New Business
Upcoming national tournaments in North Texas
January 2011 - Division I and Junior NAC
February 2011 - Junior Olympics
July 2010 - Summer National Championships
Division Bylaws review task force
Election of Executive Committee, Congress Representatives/Alternates, and Officers
Executive Committee
Representatives/Alternates to Congress
Treasurer
Secretary
Vice Chair
Chair
Adjournment
___________________________________________________________
3. There is still time to nominate a Division candidate. Nominations should be sent to
Jeff Crowe at: cetme01@yahoo.com
or Brenda Waddoups at: waddoups@airmail.net
Nominations should be received before May 15th. The following nominations have been received:
Chair, Jeff Crowe
Vice Chair, Amgad Badawi
Secretary, Brenda Waddoups
Treasurer, Patricia White
Executive Committee Members and the clubs they represent:
Baylor University Fencing-
Helena Wojciechowski
Cutting Edge
David Sierra
Dallas Fencers Club
Waldek Czaja
Dallas Fencing Academy
Victoria Mikhailova Long
Fencing Institute of Texas, Inc.
Ovy Waddoups
Gold Blade Fencing Center
Mohamed Sakhawy
Heart of Texas
Rebekkah Vande Velde
Hockaday School Fencing
Nelly Evanyk
Jesuit High School Fencing Club
Mohamed Elsakhawy
LaReunion Fencing Club
George Stone
Lone Star Fencing Center
Michael Kim
North Texas Fencing Alliance
Aly Khamis
Renaissance Fencing Club
Jeff Crowe
Rockwall High School
Carolyn Hoyle
Southern Methodist University Mustang Fencers
Rhonda Trietsch
St. Mark's School Fencing
Nelly Evanyk
Universal Academy Fencing Club
Katalin Kenessey-Gasparin
University of North Texas Fencing Club
Christi Madsen
Representatives to the Congress of the USFA:
Amgad Badawi
Waldek Czaja
Mohamed Elsakhawy
Aly Khamis
David Sierra
Brenda Waddoups
Alternates to the Congress of the USFA:
Allan Curry
Michele Hampton-Khamis
Katalin Kenessey-Gasparin
Michael Kim
Victoria Long
M. Rhonda Trietsch
The following is an excerpt from the Bylaws posted on the Division website: www.northtexasfencing.org
ARTICLE VII
Officers
(a) Division Officers. The Officers of this Division shall be a Division Chairperson, a Division Vice Chairperson, a Division Secretary, a Division Treasurer, and the Immediate Past Division Chairperson. In addition to these Officers, the Division may have such other Chairpersons as the Division Executive Committee may from time to time provide.
(b) Elective Officers. The elective Officers of this Division shall be the Division Chairperson, the Division Vice Chairperson, the Division Secretary, and the Division Treasurer. The election of Officers shall take place at the Annual Meeting of the Division Council. The report of the Division Nominating Committee shall be submitted in writing to all members of the Division Council at least two (2) weeks prior to the election meeting. Nominations may also be made from the floor by any member of the Division Council. All elections shall be by secret ballot, unless a secret ballot is dispensed with by unanimous vote. A majority of the votes cast is necessary for an election.
(c) Other Elected Positions.
1. Representative(s) and Alternate(s) to the Congress of the USFA as specified in Article VII, Sec. 2, of the Bylaws of the USFA. The elections shall take place at the Annual Meeting in accordance with Article VII, Sec. 3, of the Bylaws of the USFA. Representative(s) and Alternate(s) are not considered members of the Executive Committee and do not carry any voting rights within the Division. Division Officers or Executive Committee Members also serving as Representative or Alternate are still allowed their one (1) vote at Division Executive Meetings.
2. Executive Committee Members. Each Club active in the Division shall be allowed to elect or appoint one member to the Executive Committee, in addition to any elected Division Officer, who shall be empowered with representation of that Club through voting privileges at Executive Committee meetings. Executive Committee Members must be members of the Club they are representing and voting members of the USFA. The name of the person each Club selects shall be presented at the Annual meeting of the North Texas Division for approval by the Division Council. In the event the Division Council does not approve of the name submitted, the Club will be asked to submit a second choice name to the Executive Committee not later than 10 working days after the Annual meeting. Additional nominations may be made from the floor at the time of the Annual meeting. (The Immediate Past Division Chairperson is a nonvoting member of the Executive Committee.)
(d) Chair Positions.
1. The Immediate Past Division Chairperson is a nonvoting member of the Executive Committee.
2. Additional Chairpersons may be required for the operation of this Division from time to time. These positions serve at the will of the Division Chairperson subject to the approval of the Division Executive Committee. These positions are nonvoting staff members of the Executive Committee serving in an advisory capacity. The Division Chairperson and/or the Executive Committee shall decide which, if any, of these positions shall be filled. The following positions are filled for one (1) year terms to begin upon assignment and continue to the following July 30, midnight:
A. Public Relations Chairperson. The Public Relations Chairperson serves under the direction of the Division Chairperson and is responsible for the development and administration of a public relations program that will provide improved understanding by individual members of Clubs and the public of the opportunities available for personal development in the USFA programs.
B. Web and Calendar Chairperson. The Web and Calendar Chairperson serves under the Direction of the Division Chairperson and is responsible for maintaining the web site for the North Texas Division and the North Texas Division Calendar which includes links to other web sites.
C. Bout Committee Chairperson. The Bout Committee Chairperson serves under the direction of the Division Chairperson and is responsible for promoting programs of supervised and qualified instruction with approved and trained coaches and teachers in the art and sport of fencing; to establish and promote a Division wide program of fencing competitions; and to establish and promote the growth of fencing clubs and salles d'armes throughout the Division.
D. Equipment Chairperson. The Equipment Chairperson serves under the direction of the Division Chairperson and is responsible for the maintenance and inventory of the Division equipment; assisting member Club development through the use of Division equipment; and assisting member Clubs in hosting fencing events through the use of Division equipment.
E. Division Armorer. The Division Armorer serves under the direction of the Division Chairperson and is responsible for the logistical support to Division events; training Club Armorers in weapons repair and maintenance; testing and approving fencers' equipment prior to Division competitions; and may assist in fencers' weapon repair at the expense of the individual fencer.
F. Operations Support Chairperson. The Operation Support Chairperson serves under the direction of the Division Chairperson and is responsible for ensuring Directors have the supplies and materials necessary for Division competitions; procurement of food for Directors, Bout Committee and other tournament officials; and ensuring Directors for events are available for perfunctory and punctual bouts.
(e) Qualifications. All elected Division Officers must be individual members of this Division and must be in good standing with the USFA under Article V, Sec. 6, of the Bylaws of the USFA. Only voting members may hold an elective office. No person may take or hold a position as an elected Division Officer while simultaneously serving on the Board of Directors of the USFA in accordance with Article VI, Sec. 2, of the Bylaws of the USFA.
(f) Term of Office. The terms of all Division Officers shall commence at 12:01 am on the first day of the USFA membership year and end on midnight of the last day of that same membership year.
(g) Vacancies. A vacancy in any elective Office shall be filled by the Division Executive Committee based upon the recommendation of the Division Chairperson, or upon recommendation of the highest elected Division Officer if the vacancy is in the office of Division Chairperson. Such appointment shall become effective immediately and will run until the next succeeding Division Council meeting at which time such appointment shall be confirmed or another individual member elected to the Office. The Immediate Past Division Chairperson may act as interim Chairperson until the vacancy is filled. If the office of Immediate Past Division Chairperson is vacated for any reason, it shall stay vacant for the remainder of the term.
(h) Resignation or Removal. Any Officer may resign at any time, provided that any resignation must be in writing, and will be effective on delivery to the Division Secretary or the Division Chairperson, unless the resignation provides for a later effective date. Any member of the Division Executive Committee may be removed from Office by a two-thirds vote of those voting members present at a Special Meeting of the Division Council. Any appointed Officer may be removed from office at the Division Chairperson's discretion by the Division Chairperson. Such removal of an appointed Officer shall become effective immediately; appointment of a replacement shall be made by the same procedure as the original appointment. The members of the Division Executive Committee are responsible to the Board of Directors of the USFA, and may be removed at any time by that Board if it finds it to be in the best interests of the USFA or its Members to do so.
(i) Compensation. No Division Officer shall receive a salary or other compensation in their capacity as a Division Officer, except a return for expenses incurred for the benefit of the organization and only to the extent provided for in the adopted Division budget.
ARTICLE VIII
Duties of Officers
(a) In General. The Division Officers shall have such obligations, responsibilities, and duties as may be set forth in policies and procedures prescribed from time to time by the Board of Directors or in the Articles of Incorporation or Bylaws of the USFA, in these Administrative Bylaws, or in standing rules or policies adopted by the Division Council of this Division. The authority delegated by the Board of Directors of the USFA to Division Officers to act as stewards of the USFA's resources in the Division is subject at all times to the ultimate direction of the Board.
(b) Division Chairperson. The Division Chairperson shall make reports to, and receive guidance from, the Division Council in matters pertaining to Division organization, programs, and procedures, but the Division Chairperson shall be ultimately responsible to the Board of Directors of the USFA in the exercise of his or her powers and duties. The Division Chairperson shall uphold and promote the purposes of the USFA in the Division. As the representative of the USFA, the Division Chairperson, personally and through the Division Vice Chairperson, shall carry out the programs approved by the Board of Directors and the Division Council. The Division Chairperson presides at all meetings of the Division Council and the Division Executive Committee; fills such appointive offices as are provided for in these Administrative Bylaws, subject to the approval of the Division Executive Committee; authorizes withdrawals of Division funds, in the manner and to the extent provided in Article XII of these Administrative Bylaws; and must approve all withdrawals chargeable to the Division on the books of the USFA. By the published deadlines, the Division Chairperson shall ensure the submission to the Board of Directors of the USFA any reports that may be required by the Board of Directors. The Division Chairperson shall provide to each voting Member in this Division, copies of the adopted budget, the report of the Audit Committee, and such other reports as the Board of Directors of the USFA from time to time may require. The Division Chairperson shall serve as a full voting member of the Division Executive Committee.
(c) Division Vice Chairperson. The Division Vice Chairperson is the second ranking member of the Division Executive Committee, and presides over that body and the Division Council in the absence of the Division Chairperson. The Division Vice Chairperson has the responsibility for: preparing and conducting Division Qualifying events; promoting Division-wide fencing events which includes obtaining qualified directors for Division co-sponsored events; formulating of specific recognition programs; promoting an increase in individual membership and retaining members in the Division; the recruitment and training of committee members to promote fencing throughout the Division. The Vice Chairperson shall serve as a full voting member of the Division Executive Committee.
(d) Division Secretary. The Division Secretary shall have custody of this Division's Administrative Bylaws and all other records and documents of this Division; shall keep the minutes of the meetings of the Division Executive Committee; and shall transmit the same to the successor. The Division Secretary shall have charge of all Division correspondence, and shall perform such other duties as may be prescribed by the Division Chairperson or Division Council. In addition, and subject to review by the Executive Committee upon the petition of any aggrieved party, the Secretary shall make all initial decisions regarding questions of membership status, rights and privileges; qualification to fence in competitions sanctioned by the Division; and issues of representation of Members. The Division Secretary shall serve as a full voting member of the Division Executive Committee.
(e) Division Treasurer. The Division Treasurer shall have charge of all funds and other personal property of the Division and shall transmit the accounts and all undistributed funds to the successor. The Division Treasurer shall disburse all funds upon order of the Division Chairperson, as provided herein, and shall perform such other duties as may be prescribed by the Division Chairperson. The Division Treasurer shall assist the Division Chairperson or the Division Chairperson's designee in the formulation of proposed budgets for consideration and review by the Division Executive Committee. The Division Treasurer shall serve as a full voting member of the Division Executive Committee.
(f) Immediate Past Division Chairperson. The Immediate Past Division Chairperson is responsible for providing guidance and historical knowledge to the Executive Committee thereby preserving continuity from term to term. The Immediate Past Division Chairperson shall serve as a nonvoting member of the Division Executive Committee.
ARTICLE IX
Division Council
(a) Composition. The Division Council shall consist of the Division Executive Committee, as defined in Article XI(a) hereof, and the voting members in the Division as established in Article IV, Sec. 2, of the Bylaws of the USFA. These shall be the only voting members of the Division Council, and references made in these Administrative Bylaws to "members of the Division Council" shall mean only voting members.
(b) Authority. The Division Council shall operate with powers delegated to the Division Council by the Board of Directors of the USFA, and is subject at all times to the ultimate direction of the Board of Directors and the Articles of Incorporation, Bylaws, policies, and decisions of the USFA, and these Administrative Bylaws. The Division Council shall serve as the administrative governing body of the Division, shall conduct all business of the Division, shall assume responsibility for the payment of all debts incurred in the presentation of Division Council meetings and other Division functions, and shall not assess or impose any financial obligation on any Member. (Members of this Division are responsible for their own individual competition fees, clinic fees, camp fees, and other fees or costs incurred as the result of their participation in related activities.)
Jeff Crowe, Chairman
North Texas Division USFA
Brenda Waddoups, Secretary
North Texas Division USFA
The North Texas Division Annual Meeting will be held at Fencing Institute of Texas at 5 PM on Saturday, May 29th. (This is not the Calendar meeting. That meeting will be held in early August. The August meeting is when we set the fencing schedule for the upcoming year.) There are three major sections below:
1. Information about USFA proposed Bylaws change and the eventual dissolution of Sections and Divisions
2. Agenda for the Annual Meeting
3. Nominations for Division Executive Committee and Officers (Division Bylaw information about each office follows)
___________________________________________________________
1. Everyone should read the proposed USFA Bylaws posted on the USFA website. Should those Bylaws pass (and we have no reason to suspect that they won't), the Board of Directors position will no longer be chosen by the Section. Elections will fall to the members with each member in attendance at an annual meeting having a vote, vice the current system of Representatives to the Congress.
Sections may continue to exist, but with essentially no purpose. For those of you who are not aware, plans are to change the qualification paths to JO's and Summer Nationals drastically. For Division I-A (currently a Sectional qualifier) and Veterans, the qualification path will be through the Regional Open Circuit (ROC's) and NAC's (Vets). Junior/U19 and Cadet/U16 will become NAC's. If this all transitions well, look for Division 2 and Division 3 qualification paths through ROCs and Youth 14 qualification paths through Super RYC's and NAC's the following year. Thus transitioning to a point when there will be no more need for Sections and Divisions.
___________________________________________________________
2. If you have an item you would like on the Agenda for the Annual Meeting, please contact Brenda Waddoups before May 26th: waddoups@airmail.net
ANNUAL MEETING OF NORTH TEXAS DIVISION
PROPOSED AGENDA
Call to Order
Call for Quorum
Officer Reports:
Treasurer
Secretary
Vice Chair
Junior Olympic Qualifier
Summer National Qualifier
Division Equipment
Referee Development
Old Business
Dallas NAC, March 2010
Wang Scholarship (open to any fencer going to college!)
New Business
Upcoming national tournaments in North Texas
January 2011 - Division I and Junior NAC
February 2011 - Junior Olympics
July 2010 - Summer National Championships
Division Bylaws review task force
Election of Executive Committee, Congress Representatives/Alternates, and Officers
Executive Committee
Representatives/Alternates to Congress
Treasurer
Secretary
Vice Chair
Chair
Adjournment
___________________________________________________________
3. There is still time to nominate a Division candidate. Nominations should be sent to
Jeff Crowe at: cetme01@yahoo.com
or Brenda Waddoups at: waddoups@airmail.net
Nominations should be received before May 15th. The following nominations have been received:
Chair, Jeff Crowe
Vice Chair, Amgad Badawi
Secretary, Brenda Waddoups
Treasurer, Patricia White
Executive Committee Members and the clubs they represent:
Baylor University Fencing-
Helena Wojciechowski
Cutting Edge
David Sierra
Dallas Fencers Club
Waldek Czaja
Dallas Fencing Academy
Victoria Mikhailova Long
Fencing Institute of Texas, Inc.
Ovy Waddoups
Gold Blade Fencing Center
Mohamed Sakhawy
Heart of Texas
Rebekkah Vande Velde
Hockaday School Fencing
Nelly Evanyk
Jesuit High School Fencing Club
Mohamed Elsakhawy
LaReunion Fencing Club
George Stone
Lone Star Fencing Center
Michael Kim
North Texas Fencing Alliance
Aly Khamis
Renaissance Fencing Club
Jeff Crowe
Rockwall High School
Carolyn Hoyle
Southern Methodist University Mustang Fencers
Rhonda Trietsch
St. Mark's School Fencing
Nelly Evanyk
Universal Academy Fencing Club
Katalin Kenessey-Gasparin
University of North Texas Fencing Club
Christi Madsen
Representatives to the Congress of the USFA:
Amgad Badawi
Waldek Czaja
Mohamed Elsakhawy
Aly Khamis
David Sierra
Brenda Waddoups
Alternates to the Congress of the USFA:
Allan Curry
Michele Hampton-Khamis
Katalin Kenessey-Gasparin
Michael Kim
Victoria Long
M. Rhonda Trietsch
The following is an excerpt from the Bylaws posted on the Division website: www.northtexasfencing.org
ARTICLE VII
Officers
(a) Division Officers. The Officers of this Division shall be a Division Chairperson, a Division Vice Chairperson, a Division Secretary, a Division Treasurer, and the Immediate Past Division Chairperson. In addition to these Officers, the Division may have such other Chairpersons as the Division Executive Committee may from time to time provide.
(b) Elective Officers. The elective Officers of this Division shall be the Division Chairperson, the Division Vice Chairperson, the Division Secretary, and the Division Treasurer. The election of Officers shall take place at the Annual Meeting of the Division Council. The report of the Division Nominating Committee shall be submitted in writing to all members of the Division Council at least two (2) weeks prior to the election meeting. Nominations may also be made from the floor by any member of the Division Council. All elections shall be by secret ballot, unless a secret ballot is dispensed with by unanimous vote. A majority of the votes cast is necessary for an election.
(c) Other Elected Positions.
1. Representative(s) and Alternate(s) to the Congress of the USFA as specified in Article VII, Sec. 2, of the Bylaws of the USFA. The elections shall take place at the Annual Meeting in accordance with Article VII, Sec. 3, of the Bylaws of the USFA. Representative(s) and Alternate(s) are not considered members of the Executive Committee and do not carry any voting rights within the Division. Division Officers or Executive Committee Members also serving as Representative or Alternate are still allowed their one (1) vote at Division Executive Meetings.
2. Executive Committee Members. Each Club active in the Division shall be allowed to elect or appoint one member to the Executive Committee, in addition to any elected Division Officer, who shall be empowered with representation of that Club through voting privileges at Executive Committee meetings. Executive Committee Members must be members of the Club they are representing and voting members of the USFA. The name of the person each Club selects shall be presented at the Annual meeting of the North Texas Division for approval by the Division Council. In the event the Division Council does not approve of the name submitted, the Club will be asked to submit a second choice name to the Executive Committee not later than 10 working days after the Annual meeting. Additional nominations may be made from the floor at the time of the Annual meeting. (The Immediate Past Division Chairperson is a nonvoting member of the Executive Committee.)
(d) Chair Positions.
1. The Immediate Past Division Chairperson is a nonvoting member of the Executive Committee.
2. Additional Chairpersons may be required for the operation of this Division from time to time. These positions serve at the will of the Division Chairperson subject to the approval of the Division Executive Committee. These positions are nonvoting staff members of the Executive Committee serving in an advisory capacity. The Division Chairperson and/or the Executive Committee shall decide which, if any, of these positions shall be filled. The following positions are filled for one (1) year terms to begin upon assignment and continue to the following July 30, midnight:
A. Public Relations Chairperson. The Public Relations Chairperson serves under the direction of the Division Chairperson and is responsible for the development and administration of a public relations program that will provide improved understanding by individual members of Clubs and the public of the opportunities available for personal development in the USFA programs.
B. Web and Calendar Chairperson. The Web and Calendar Chairperson serves under the Direction of the Division Chairperson and is responsible for maintaining the web site for the North Texas Division and the North Texas Division Calendar which includes links to other web sites.
C. Bout Committee Chairperson. The Bout Committee Chairperson serves under the direction of the Division Chairperson and is responsible for promoting programs of supervised and qualified instruction with approved and trained coaches and teachers in the art and sport of fencing; to establish and promote a Division wide program of fencing competitions; and to establish and promote the growth of fencing clubs and salles d'armes throughout the Division.
D. Equipment Chairperson. The Equipment Chairperson serves under the direction of the Division Chairperson and is responsible for the maintenance and inventory of the Division equipment; assisting member Club development through the use of Division equipment; and assisting member Clubs in hosting fencing events through the use of Division equipment.
E. Division Armorer. The Division Armorer serves under the direction of the Division Chairperson and is responsible for the logistical support to Division events; training Club Armorers in weapons repair and maintenance; testing and approving fencers' equipment prior to Division competitions; and may assist in fencers' weapon repair at the expense of the individual fencer.
F. Operations Support Chairperson. The Operation Support Chairperson serves under the direction of the Division Chairperson and is responsible for ensuring Directors have the supplies and materials necessary for Division competitions; procurement of food for Directors, Bout Committee and other tournament officials; and ensuring Directors for events are available for perfunctory and punctual bouts.
(e) Qualifications. All elected Division Officers must be individual members of this Division and must be in good standing with the USFA under Article V, Sec. 6, of the Bylaws of the USFA. Only voting members may hold an elective office. No person may take or hold a position as an elected Division Officer while simultaneously serving on the Board of Directors of the USFA in accordance with Article VI, Sec. 2, of the Bylaws of the USFA.
(f) Term of Office. The terms of all Division Officers shall commence at 12:01 am on the first day of the USFA membership year and end on midnight of the last day of that same membership year.
(g) Vacancies. A vacancy in any elective Office shall be filled by the Division Executive Committee based upon the recommendation of the Division Chairperson, or upon recommendation of the highest elected Division Officer if the vacancy is in the office of Division Chairperson. Such appointment shall become effective immediately and will run until the next succeeding Division Council meeting at which time such appointment shall be confirmed or another individual member elected to the Office. The Immediate Past Division Chairperson may act as interim Chairperson until the vacancy is filled. If the office of Immediate Past Division Chairperson is vacated for any reason, it shall stay vacant for the remainder of the term.
(h) Resignation or Removal. Any Officer may resign at any time, provided that any resignation must be in writing, and will be effective on delivery to the Division Secretary or the Division Chairperson, unless the resignation provides for a later effective date. Any member of the Division Executive Committee may be removed from Office by a two-thirds vote of those voting members present at a Special Meeting of the Division Council. Any appointed Officer may be removed from office at the Division Chairperson's discretion by the Division Chairperson. Such removal of an appointed Officer shall become effective immediately; appointment of a replacement shall be made by the same procedure as the original appointment. The members of the Division Executive Committee are responsible to the Board of Directors of the USFA, and may be removed at any time by that Board if it finds it to be in the best interests of the USFA or its Members to do so.
(i) Compensation. No Division Officer shall receive a salary or other compensation in their capacity as a Division Officer, except a return for expenses incurred for the benefit of the organization and only to the extent provided for in the adopted Division budget.
ARTICLE VIII
Duties of Officers
(a) In General. The Division Officers shall have such obligations, responsibilities, and duties as may be set forth in policies and procedures prescribed from time to time by the Board of Directors or in the Articles of Incorporation or Bylaws of the USFA, in these Administrative Bylaws, or in standing rules or policies adopted by the Division Council of this Division. The authority delegated by the Board of Directors of the USFA to Division Officers to act as stewards of the USFA's resources in the Division is subject at all times to the ultimate direction of the Board.
(b) Division Chairperson. The Division Chairperson shall make reports to, and receive guidance from, the Division Council in matters pertaining to Division organization, programs, and procedures, but the Division Chairperson shall be ultimately responsible to the Board of Directors of the USFA in the exercise of his or her powers and duties. The Division Chairperson shall uphold and promote the purposes of the USFA in the Division. As the representative of the USFA, the Division Chairperson, personally and through the Division Vice Chairperson, shall carry out the programs approved by the Board of Directors and the Division Council. The Division Chairperson presides at all meetings of the Division Council and the Division Executive Committee; fills such appointive offices as are provided for in these Administrative Bylaws, subject to the approval of the Division Executive Committee; authorizes withdrawals of Division funds, in the manner and to the extent provided in Article XII of these Administrative Bylaws; and must approve all withdrawals chargeable to the Division on the books of the USFA. By the published deadlines, the Division Chairperson shall ensure the submission to the Board of Directors of the USFA any reports that may be required by the Board of Directors. The Division Chairperson shall provide to each voting Member in this Division, copies of the adopted budget, the report of the Audit Committee, and such other reports as the Board of Directors of the USFA from time to time may require. The Division Chairperson shall serve as a full voting member of the Division Executive Committee.
(c) Division Vice Chairperson. The Division Vice Chairperson is the second ranking member of the Division Executive Committee, and presides over that body and the Division Council in the absence of the Division Chairperson. The Division Vice Chairperson has the responsibility for: preparing and conducting Division Qualifying events; promoting Division-wide fencing events which includes obtaining qualified directors for Division co-sponsored events; formulating of specific recognition programs; promoting an increase in individual membership and retaining members in the Division; the recruitment and training of committee members to promote fencing throughout the Division. The Vice Chairperson shall serve as a full voting member of the Division Executive Committee.
(d) Division Secretary. The Division Secretary shall have custody of this Division's Administrative Bylaws and all other records and documents of this Division; shall keep the minutes of the meetings of the Division Executive Committee; and shall transmit the same to the successor. The Division Secretary shall have charge of all Division correspondence, and shall perform such other duties as may be prescribed by the Division Chairperson or Division Council. In addition, and subject to review by the Executive Committee upon the petition of any aggrieved party, the Secretary shall make all initial decisions regarding questions of membership status, rights and privileges; qualification to fence in competitions sanctioned by the Division; and issues of representation of Members. The Division Secretary shall serve as a full voting member of the Division Executive Committee.
(e) Division Treasurer. The Division Treasurer shall have charge of all funds and other personal property of the Division and shall transmit the accounts and all undistributed funds to the successor. The Division Treasurer shall disburse all funds upon order of the Division Chairperson, as provided herein, and shall perform such other duties as may be prescribed by the Division Chairperson. The Division Treasurer shall assist the Division Chairperson or the Division Chairperson's designee in the formulation of proposed budgets for consideration and review by the Division Executive Committee. The Division Treasurer shall serve as a full voting member of the Division Executive Committee.
(f) Immediate Past Division Chairperson. The Immediate Past Division Chairperson is responsible for providing guidance and historical knowledge to the Executive Committee thereby preserving continuity from term to term. The Immediate Past Division Chairperson shall serve as a nonvoting member of the Division Executive Committee.
ARTICLE IX
Division Council
(a) Composition. The Division Council shall consist of the Division Executive Committee, as defined in Article XI(a) hereof, and the voting members in the Division as established in Article IV, Sec. 2, of the Bylaws of the USFA. These shall be the only voting members of the Division Council, and references made in these Administrative Bylaws to "members of the Division Council" shall mean only voting members.
(b) Authority. The Division Council shall operate with powers delegated to the Division Council by the Board of Directors of the USFA, and is subject at all times to the ultimate direction of the Board of Directors and the Articles of Incorporation, Bylaws, policies, and decisions of the USFA, and these Administrative Bylaws. The Division Council shall serve as the administrative governing body of the Division, shall conduct all business of the Division, shall assume responsibility for the payment of all debts incurred in the presentation of Division Council meetings and other Division functions, and shall not assess or impose any financial obligation on any Member. (Members of this Division are responsible for their own individual competition fees, clinic fees, camp fees, and other fees or costs incurred as the result of their participation in related activities.)
Jeff Crowe, Chairman
North Texas Division USFA
Brenda Waddoups, Secretary
North Texas Division USFA