Post by MTD on Jul 25, 2004 17:04:11 GMT -6
I threatened (see campechesteel.proboards15.com/index.cgi?board=Division&action=display&thread=1090793365) to present Bylaw change proposals. Here is the second, which has to do with which members need be notified of a meeting.
August "Proposition 2": Elimination of notification of non-voters.
Overview:
The Bylaws describe notification to all members of all meetings of the members. This appears to have been written at a time when the Bylaws also did not address the question of what members might or might not be entitled to vote. Recently the Bylaws were amended to make clear who could and could not vote (in a nutshell, it's whatever the USFA says, or, if they don't say, a particular way of adapting to local use what the USFA says about voting at a national level). This has caused some members of the Division (mostly minors, but also people who decline to disclose age-related information) clearly to be ineligible to vote in meetings of members. This proposal would remove the requirement that people not entitled to vote be notified of the meeting. In practice, this will allow the Division to avoid the expense of making the notifications to the non-voters. (If a relative of the person ineligible to vote is a member who can vote, that relative would of course continue to be notified.) The specific wording of the proposal is intended to make life as easy as possible for whoever does the work of arranging notifications. The specific phraseology means that if someone will still be too young when the meeting happens, obviously he doesn't get notified. But, when notice goes out, if someone is hiding the fact that he won't be a minor (and has the ability to make himself eligible to vote by age disclosure in the meantime), there would be no notice. The person doing the notification does not have to give the benefit of the doubt in all cases. He does not have to assume that everybody who cannot be proven to be otherwise might establish himself as an eligible voter between the notice and the meeting.
Current text:
Article VIII -- Meetings of the Members, Section 3 (Notice): "written notice of the date, time and place of regular meetings shall be given to all members not less than fifteen (15) days in advance of such meeting. The notice shall contain a statement of the officers to be filled at such meeting, a statement as to any proposed amendments to the Bylaws to be voted upon at such meeting, and a statement of other matters required a vote of the membership at such meeting. All members shall be given at least seven (7) days prior written notice of all special meetings, which shall set forth the business to be transacted at the meeting."
Motion:
In the Gulf Coast Division Bylaws, in Article VIII Section 3, append: "It is not required to notify a member of a regular or special meeting if, under the circumstances prevailing at the time the rest of the members are notified, that the member would not be entiled to vote at the meeting."
August "Proposition 2": Elimination of notification of non-voters.
Overview:
The Bylaws describe notification to all members of all meetings of the members. This appears to have been written at a time when the Bylaws also did not address the question of what members might or might not be entitled to vote. Recently the Bylaws were amended to make clear who could and could not vote (in a nutshell, it's whatever the USFA says, or, if they don't say, a particular way of adapting to local use what the USFA says about voting at a national level). This has caused some members of the Division (mostly minors, but also people who decline to disclose age-related information) clearly to be ineligible to vote in meetings of members. This proposal would remove the requirement that people not entitled to vote be notified of the meeting. In practice, this will allow the Division to avoid the expense of making the notifications to the non-voters. (If a relative of the person ineligible to vote is a member who can vote, that relative would of course continue to be notified.) The specific wording of the proposal is intended to make life as easy as possible for whoever does the work of arranging notifications. The specific phraseology means that if someone will still be too young when the meeting happens, obviously he doesn't get notified. But, when notice goes out, if someone is hiding the fact that he won't be a minor (and has the ability to make himself eligible to vote by age disclosure in the meantime), there would be no notice. The person doing the notification does not have to give the benefit of the doubt in all cases. He does not have to assume that everybody who cannot be proven to be otherwise might establish himself as an eligible voter between the notice and the meeting.
Current text:
Article VIII -- Meetings of the Members, Section 3 (Notice): "written notice of the date, time and place of regular meetings shall be given to all members not less than fifteen (15) days in advance of such meeting. The notice shall contain a statement of the officers to be filled at such meeting, a statement as to any proposed amendments to the Bylaws to be voted upon at such meeting, and a statement of other matters required a vote of the membership at such meeting. All members shall be given at least seven (7) days prior written notice of all special meetings, which shall set forth the business to be transacted at the meeting."
Motion:
In the Gulf Coast Division Bylaws, in Article VIII Section 3, append: "It is not required to notify a member of a regular or special meeting if, under the circumstances prevailing at the time the rest of the members are notified, that the member would not be entiled to vote at the meeting."