Post by MTD on Mar 18, 2004 1:56:59 GMT -6
I threatened (see campechesteel.proboards15.com/index.cgi?board=Division&action=display&thread=1079586617) Bylaw change proposals. Here is the eighth, which, like the ninth, has to do with dropping requirements to mail reports in the 21st century.
"Proposition 8": Mailing of all Executive Committee meeting minutes.
Overview:
When the Bylaws were written, the U. S. mail was the only realistic means to communicate with even a reasonable sampling of the members of this geographically large division. ARPAnet, the grandfather of the modern Internet, was not yet invented. And, public libraries did not even dream of having public-use computers. In this context, the Bylaws were written to require that the Secretary mail to all Division members the minutes of every meeting of the Executive Committee. There are now over 500 members of the Division, and in the month of February 2004 alone the Executive Committee met twice.
Current text:
Article IV -- Officers, Section 3 (Secretary), Sub-Section A Duties of the Secretary, 5: "The Secretary shall provide on request and shall have on hand in printed form the minutes of all the Executive Committee meetings. These shall be available to the members at the divisional meetings and shall be mailed to the membership after each Executive Committee meeting."
Motion:
In the Gulf Coast Division Bylaws, in Article IV, append to the text of Section 3, Sub-Section A, part 5: "As an alternative to mailing minutes of a meeting of the Executive Committee, the Secretary may deliver the minutes to members by electronic means, or make the minutes generally available through electronic means in a fashion where the membership would reasonably be able to locate the minutes including but not limited to being made available on the World Wide Web in a manner where it can be easily found at an official Web site of THE DIVISION."
"Proposition 8": Mailing of all Executive Committee meeting minutes.
Overview:
When the Bylaws were written, the U. S. mail was the only realistic means to communicate with even a reasonable sampling of the members of this geographically large division. ARPAnet, the grandfather of the modern Internet, was not yet invented. And, public libraries did not even dream of having public-use computers. In this context, the Bylaws were written to require that the Secretary mail to all Division members the minutes of every meeting of the Executive Committee. There are now over 500 members of the Division, and in the month of February 2004 alone the Executive Committee met twice.
Current text:
Article IV -- Officers, Section 3 (Secretary), Sub-Section A Duties of the Secretary, 5: "The Secretary shall provide on request and shall have on hand in printed form the minutes of all the Executive Committee meetings. These shall be available to the members at the divisional meetings and shall be mailed to the membership after each Executive Committee meeting."
Motion:
In the Gulf Coast Division Bylaws, in Article IV, append to the text of Section 3, Sub-Section A, part 5: "As an alternative to mailing minutes of a meeting of the Executive Committee, the Secretary may deliver the minutes to members by electronic means, or make the minutes generally available through electronic means in a fashion where the membership would reasonably be able to locate the minutes including but not limited to being made available on the World Wide Web in a manner where it can be easily found at an official Web site of THE DIVISION."