Post by MTD on Mar 18, 2004 1:59:26 GMT -6
I threatened (see campechesteel.proboards15.com/index.cgi?board=Division&action=display&thread=1079586617) Bylaw change proposals. Here is the ninth, which, like the eighth, has to do with dropping requirements to mail reports in the 21st century.
"Proposition 9": Yearly mailing of financial statement.
Overview:
When the Bylaws were written, the U. S. mail was the only realistic means to communicate with even a reasonable sampling of the members of this geographically large division. ARPAnet, the grandfather of the modern Internet, was not yet invented. And, public libraries did not even dream of having public-use computers. In this context, the Bylaws were written to require that the Treasurer on one specific occasion each year mail to all Division members a financial statement. There are now over 500 members of the Division.
Current text:
Article IV -- Officers, Section 4 (Treasurer), Sub-Section A Duties of the Treasurer, 1 ("The Treasurer shall compile, publish, and present in printed form to the membership a full financial account of divisional funds and expenditures as follows:"), sub-part 2: "following the mid season Executive meeting- to every divisional member by mail."
Motion:
In the Gulf Coast Division Bylaws, in Article IV, append to the text of Section 4, Sub-Section A, part 1, sub-part 2: "As an alternative to mailing the financial report, the Treasurer may deliver the report to members by electronic means, or make the report generally available through electronic means in a fashion where the membership would reasonably be able to locate the report including but not limited to being made available on the World Wide Web in a manner where it can be easily found at an official Web site of THE DIVISION."
"Proposition 9": Yearly mailing of financial statement.
Overview:
When the Bylaws were written, the U. S. mail was the only realistic means to communicate with even a reasonable sampling of the members of this geographically large division. ARPAnet, the grandfather of the modern Internet, was not yet invented. And, public libraries did not even dream of having public-use computers. In this context, the Bylaws were written to require that the Treasurer on one specific occasion each year mail to all Division members a financial statement. There are now over 500 members of the Division.
Current text:
Article IV -- Officers, Section 4 (Treasurer), Sub-Section A Duties of the Treasurer, 1 ("The Treasurer shall compile, publish, and present in printed form to the membership a full financial account of divisional funds and expenditures as follows:"), sub-part 2: "following the mid season Executive meeting- to every divisional member by mail."
Motion:
In the Gulf Coast Division Bylaws, in Article IV, append to the text of Section 4, Sub-Section A, part 1, sub-part 2: "As an alternative to mailing the financial report, the Treasurer may deliver the report to members by electronic means, or make the report generally available through electronic means in a fashion where the membership would reasonably be able to locate the report including but not limited to being made available on the World Wide Web in a manner where it can be easily found at an official Web site of THE DIVISION."