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Post by LongBlade on Dec 13, 2006 22:20:25 GMT -6
I have been informally asked (and have asked them for a formal, written request) if San Antonio College could join SWIFA mid-season for SWIFA #3.
So, What do y'all think? We currently have no provisions in our By Laws for proration of the annual dues, but with a vote of the existing member teams, we could do that, and also add them to the end of the rotation list to sponsor a meet, and we could also waive the generic rules in place to approve them to come and play with us at the next SWIFA. I'd have to call a meeting of the member clubs to do that under our existing By Laws, but it can be done. And we do accept proxy votes if somebody can't be there, but wants to participate. I set it up so we could do it that way if the members wanted to do so. I just need some word on what y'all want to do.
I'm just really looking for some feedback on this matter. I'd personally like to see every group that has a fencing team be able to participate. It isn't my call, but I really do think that it's good thing for SWIFA to have the broadest base of member teams possible.
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Post by Dan Gorman on Dec 13, 2006 23:56:29 GMT -6
I'm cool with that.
Dan
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Post by Parry Nine on Dec 14, 2006 11:01:35 GMT -6
I'm fine with it also. Pro rate the membership fee for the last 2 tournaments and add them at the end of the rotation.
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Post by Damaris on Dec 14, 2006 11:35:45 GMT -6
I guess prorating them would be the nice thing to do......
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Post by LongBlade on Dec 18, 2006 10:01:36 GMT -6
I just got this e-mail from the coach of the new SAC fencing club:
December 15, 2006 Kyle W. Maysel 108 E. San Antonio San Marcos, TX.78666
Dear Kyle W. Maysel:
I am writing on behalf of San Antonio College. The college is starting a fencing team in the Spring 2007 semester.
I am the current fencing instructor and will be the team coach. The students from the fall semester are anxious to start this team. Already the students have expressed their interest in competing with other college level fencers. To that end, I am inquiring as to the possible membership of San Antonio College in SWIFA.
We are aware there are only two SWIFA meets left for the year. The students are interested in any competitive status till the end of the year. We would also like to petition for full membership for the next SWIFA season.
If there are any questions, please contact me at ________ or call at 210-__________.
Thank you, Stephen S. Reyna
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Post by LongBlade on Dec 18, 2006 10:21:26 GMT -6
Our By-Laws, in pertinent part, say this on the matter:
Article III: Membership - Dues - Competitions ...
b) Team Membership
Section 1. Teams who are members of S.W.I.F.A. shall include the following organizations:Baylor University,The University of Houston,The University of Texas,Texas A & M University, The University of Texas - San Antonio,Texas State University,Texas Tech University,Rice University,The University of North Texas,Gary Job Corps.
Section 2. Any member team shall be qualified to vote and shall have one vote at the Annual Meeting or any called Special Meeting.
Section 3. Additional teams may become members of S.W.I.F.A. upon application and a simple majority vote of the existing member teams at the next Annual Meeting.
Section 4. Membership dues, registration fees, and entry fees, if any, shall be determined by the Executive Committee from time to time.
Section 5. Annual team dues of $350.00 are due on or before September 1 of each year. If the annual dues are not timely paid, a team may not compete in the first S.W.I.F.A. competition of that competitive season. If the annual team dues of $350.00 are not paid on or before November 1 of each year, a team may not compete in any S.W.I.F.A. competition of that competitive season.
Section 6. The S.W.I.F.A. Executive Committee shall prepare the seasonal fencing schedule and shall determine the conditions and restrictions governing the qualifications, entries, and conduct of all competitions under its jurisdiction.
If nobody were to object, the EC could allow them to compete as a provisional member and prorate their dues so they could compete in SWIFA #3 and #4 until we held the Annual Meeting (at SWIFA #4). Anybody have anything to say about it?
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Post by TEXAS STATE UNIV on Dec 18, 2006 14:16:12 GMT -6
We stay Its ok. Vote is Yes.
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Jett
Maitre
On the back![ss:Default]
Posts: 112
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Post by Jett on Dec 18, 2006 15:00:13 GMT -6
FCUH doesn't have a problem with them joining
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Post by Dan Gorman on Dec 18, 2006 21:25:00 GMT -6
I've been thinking about this, does any association prorate their dues over the year? I know the USFA doesn't (to the chagrin of some) and USACFC doesn't. I don't think any that I've been a part of does. I'm not saying we shouldn't, but are the expenses associated with admitting them something that prorating makes sense for SWIFA?
Dan
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Post by Damaris on Dec 19, 2006 14:28:16 GMT -6
Yea, I dont know..... Its just broken down into tournement admitance so 350 dollar membership will be divided by two because there are two tournamensts left... and the amount that swifa can pay 4 teams for hosting within the guidelines, has to do with the amount dues are.... I think for bigger organizations prorateing dues would cause a hole hell of a lot of problems......caculations and such... but we are small right now so... i guess its ok...for now. The only thing is it will definantly cause a problem if a current member wants to be prorated next year because they know they are gonna missa tournement or somthing... then that will start to mess with swifa's profit projection and tourement planning. As of now its quite simple..
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Post by UNTFC on Dec 27, 2006 9:48:07 GMT -6
We're fine with it
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Post by MTD on Dec 28, 2006 15:58:22 GMT -6
I've been thinking about this, does any association prorate their dues over the year? I know the USFA doesn't (to the chagrin of some) ... Actually, the USFA does. If you're a new (not a renewing) member, and you join in the last last third of the year, you actually get your dues reduced to zero. But, there's a string attached. You're forced to pay for the entire following year at the time you join. CLFC does prorate its membership dues. Every time a complete quarter of the membership year elapses, dues drop by one-quarter of the annual amount -- but they jump to 125% of the annual amount when less than one quarter remains (and, like the USFA, you are forced establish membership for the next entire membership year). I suggest you consider WHY SWIFA is not already set up to allow proration. Is it because nobody considered the possibility of mid-season new teams? Then, there's no applicable precedent. Is it because SWIFA doesn't want teams to be able to pay for only part of a season even though they're around during that time, just by being slow to pay? Well, the spirit of that precedent wouldn't apply to a school which didn't exist when it could have paid at the start -- but there's a danger writing rules for such occasions in the future, because sloppy rules would allow some club to pass right through a loophole and never have to pay back dues for any tournaments they themselves choose to skip. Is it because SWIFA wants to see a genuine commitment instead of a half-commitment when a school joins, but nobody ever considered the possibility of schools coming to exist in the middle of a season? If so, I have a new suggestion for you. Require payment of full dues, but prorate the renewal the next year. That way you can have the ante for a new school be just as large as the ante from every other player at the table, and starting with the second year they have to have paid through the end to participate even at the start, but in the long run what they pay gets prorated.
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Post by LongBlade on Dec 29, 2006 21:31:14 GMT -6
Actually, what we were trying to do was to restore some legitimacy to SWIFA and to get all the teams involved in a real head-to-head competitive fencing season so we could have an overall comparison of the teams over at least a four tournament schedule. (It really doesn't mean very much if teams join mid-season.) We decided that getting them all to pony up for a full season by paying full dues in advance was the way to do that. Rational: You already paid for it so you might as well go and compete.
San Antonio College getting into competitive sports for the first time is an anomaly to the plan; They are just starting their athletic programs from scratch and (from what I was told) were instructed that whatever they could do to get involved competitively right now would weigh heavily in favor of continued funding for those programs for the next year.
I just administrate what SWIFA does. I don't control it. But my personal feeling is that whatever we can do to get another collegiate team involved and funded from their school is a good thing. I'll bend over backward and eat fire to accomplish that goal if the existing member schools agree and will vote for it. From what I see in response to my e-mails to all the existing member team contacts and from the postings on the various forums, they are in favor of that too.
We can always amend the By-Laws to make it easier the next time a new school steps up to the plate and wants to compete during an existing season.
I don't think that SAC fielding a raw, beginning foil team for half a season will affect the initial goal all that much, but it will expand collegiate fencing in Texas over the long term.
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Post by LongBlade on Jan 6, 2007 2:03:58 GMT -6
Special Meeting of Teams & EC Meeting - 1/27/07
As SWIFA Chairman, I am calling a Special Meeting of the member teams on January 27, 2007, at 8:30 A.M. at the close of registration at SWIFA #3. The meeting will be held at the University of Houston - Recreation and Wellness Center, 4800 Calhoun Road, Houston, TX 77004. This meeting is instigated by the request of Stephen S. Reyna, the coach of the new San Antonio College Fencing Club, requesting membership for the SAC Fencing Club in SWIFA during the existing 2006-2007 competitive season. (Copy of Letter below.)
The meeting should be very short. I have already received indication from a majority of the existing member teams that they support the request, as well as adding them to the bottom of the tournament rotation list before the Annual Meeting, and proration of their entry fees for the remainder of the 2006-2007 competitive season. There are only two items on the agenda, as follows: 1)The existing member teams must vote on making a waiver of (or permanent amendment to) the requirement in Article III, b, Section 3 of the SWIFA By-Laws, to allow the new San Antonio College Fencing Club to be admitted as new member team in SWIFA prior to a vote at the next Annual Meeting. (Copy of Article below.) 2)The existing member teams must vote on making a waiver of (or permanent amendment to) the requirement in Article VIII (Tournaments), Section 2 (Rotation of Competitions), of the SWIFA By-Laws, to allow the new San Antonio College Fencing Club, as an additional member team which has been allowed to join S.W.I.F.A., to be added to the end of the tournament rotation list prior to a vote at the next Annual Meeting. (Copy of Article below.) The membership meeting will adjourn for the Executive Committee to hold a called meeting under Article V (Management by the Executive Committee), to set the entry fees for San Antonio College for the remainder of the 2006-2007 competitive season, pursuant to Article III (Membership - Dues - Competitions), b, Section 4. The Executive Committee meeting is open to the general members if they wish to attend, but is not required. (Copies of Articles below.) Kyle Maysel, SWIFA Chairman ----------------------------------------------------------------------------------- December 15, 2006 Kyle W. Maysel 108 E. San Antonio San Marcos, TX.78666
Dear Kyle W. Maysel:
I am writing on behalf of San Antonio College. The college is starting a fencing team in the Spring 2007 semester.
I am the current fencing instructor and will be the team coach. The students from the fall semester are anxious to start this team. Already the students have expressed their interest in competing with other college level fencers. To that end, I am inquiring as to the possible membership of San Antonio College in SWIFA.
We are aware there are only two SWIFA meets left for the year. The students are interested in any competitive status till the end of the year. We would also like to petition for full membership for the next SWIFA season.
If there are any questions, please contact me at ________ or call at 210-__________.
Thank you, Stephen S. Reyna ----------------------------------------------------------------------------------- Article III: Membership - Dues - Competitions ...
b) Team Membership
Section 1. Teams who are members of S.W.I.F.A. shall include the following organizations:Baylor University,The University of Houston,The University of Texas,Texas A & M University, The University of Texas - San Antonio,Texas State University,Texas Tech University,Rice University,The University of North Texas,Gary Job Corps.
Section 2. Any member team shall be qualified to vote and shall have one vote at the Annual Meeting or any called Special Meeting.
Section 3. Additional teams may become members of S.W.I.F.A. upon application and a simple majority vote of the existing member teams at the next Annual Meeting.
Section 4. Membership dues, registration fees, and entry fees, if any, shall be determined by the Executive Committee from time to time. ----------------------------------------------------------------------------------- ARTICLE VIII: Tournaments
Section 1. Number: S.W.I.F.A. shall hold no less than four (4) nor more than six (6) sanctioned tournaments in a competitive season. The final tournament shall be a two-day tournament at which the Annual Meeting shall be held.
Section 2. Rotation of Competitions: Each member team shall be allowed to bid to host a tournament. To ensure that all member teams are allowed to periodically host a sanctioned tournament, the chairperson shall draw the names of the member teams at the first meeting of the Executive Committee following the adoption of these By-Laws to establish the order of the teams which may bid to host a tournament or decline in favor of the next team in the rotation. The order of the teams in the rotation shall continue from season to season, and shall begin with the next team which did not decline or bid on a tournament in the preceding competitive season. No member team shall be required to host a S.W.I.F.A. sanctioned tournament in any competitive season in order to compete at other tournaments or maintain standing as a member of the S.W.I.F.A. organization. Additional member teams which are allowed to join S.W.I.F.A. shall be added to the end of the rotation list unless a different order is approved by a simple majority of the member teams at the Annual Meeting at which the new teams is approved for membership. ----------------------------------------------------------------------------------- ARTICLE V: Management by the Executive Committee
Section 1. Composition: The management of S.W.I.F.A. shall be vested in an Executive Committee consisting of the officers of S.W.I.F.A.
Section 2. Quorum: A quorum shall consist of a majority of the members of the Executive Committee.
Section 3. Meetings: Meetings shall be held on a regular basis at such time and place as shall be designated by the Chair, and shall also be called upon the request of two or more members of the Executive Committee. All members shall be given not less than forty-eight (48) hours prior notice of all special meetings. All meetings except those in which disciplinary action is to be taken or contemplated against any Executive Committee member or S.W.I.F.A. member shall be open to the membership. -----------------------------------------------------------------------------------
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Post by LongBlade on Jan 11, 2007 13:47:10 GMT -6
I just got off the phone with Stephen Reyna. He has cleared the matters of membership and payment of dues for the team with the SAC administration already.
The SAC kids are excited that SWIFA wants to let them join and compete right away.
Stephen told me that they plan on bringing two epee squads to SWIFA #3.
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Post by LongBlade on Jan 30, 2007 10:23:52 GMT -6
Welcome to SWIFA San Antonio College! See y'all at SWIFA #4!
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